Job Description

Executive Assistant

We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.

Key Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
• Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacy
• Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
• Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
• Manage sensitive information with discretion and sound judgment
• Monitor and prioritize email communications; draft responses where appropriate
• Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
• Oversee and manage expense reporting, reimbursements, and budget tracking for executives
• Build and maintain strong working relationships across departments and with external partners

Qualifications & Experience

• Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment
• Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus
• Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
• Impeccable written and verbal communication skills
• Discretion and sound judgment in handling confidential and sensitive information
• Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)
• Demonstrated ability to work both independently and as part of a team
• High emotional intelligence, professionalism, and a service-oriented mindset

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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