Job Description

Compensation: Up to $100,000 annually

Job Overview:

We are seeking a highly organized and proactive Executive Assistant / Personal Assistant / Chief of Staff to manage the daily operations of our family and business affairs. This dual role requires exceptional multitasking skills, as you will be supporting a dynamic family of five alongside a growing digital advertising company with ten employees. The ideal candidate will be adept at balancing personal and professional responsibilities, ensuring efficiency and harmony in both spheres.

Key Responsibilities:

For the Company:

• Act as a liaison between the executive team and other staff, enhancing communication and workflow.
• Helping to manage the executive's calendar, including scheduling meetings, conferences, and travel.
• Prepare reports, presentations, and data, as well as maintain files and records.
• Oversee projects, ensure deadlines are met, and adjust priorities as necessary.
• Assist with HR duties, including onboarding new hires and maintaining employee records.

For the Family:

• Manage household calendars, including scheduling appointments, coordinating family events, and organizing travel plans.
• Coordinate and help with logistics for family commitments, school events, and extracurricular activities.
• Assist with special projects and events such as parties, celebrations, and family gatherings.
• Manage and update the family calendar (Kids activities, appointments and important reminders).
• Coordinate appointments for family, pets and cars.
• Proactively communicate with family to avoid duplication of tasks and ensure all needs are met.

Requirements:

• Proven experience as an Executive Assistant, Chief of Staff, or similar role with management responsibilities.
• Must have a valid driver's license and reliable car.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Strong communication and interpersonal skills, capable of maintaining strong relationships both internally and externally.
• High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, and family members.
• Proficiency in Microsoft Office, scheduling tools, and other office management systems.
• Ability to handle confidential information with discretion.

Education:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Flexible working environment to accommodate both personal and professional needs.

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