HR Operations & Engagement Coordinator
9 Month W2 Contract
Part Time (20-25 Hours a Week)
Location: Foster City, CA - Hybrid (Remote with in-office presence required Monday, Tuesday, and Thursday) off hours support Wed and Friday would be primarily remote if support is needed those days
About the Role
We are seeking a detail-oriented HR Operations & Engagement Coordinator to join our team on a part-time basis. Reporting to our clients, HR Senior Director, you will play a key role in supporting onboarding, employee engagement, compliance, and talent acquisition operations. This role blends remote work flexibility with regular in-office days to foster strong team collaboration and candidate experience.
Primary Responsibilities
Operations & Employee Engagement
Draft and publish Employee Spotlights to highlight team achievements
Maintain and update the annual holiday calendar
Prepare and support content development for Town Hall presentations
Onboarding & New Hire Support
Transfer candidate information from Greenhouse to Namely and send onboarding packages
Monitor and maintain accuracy of the new hire spreadsheet
Collaborate with managers to complete all pre-onboarding tasks
Send welcome emails and arrange office tours for new hires
Complete I-9 verifications promptly and accurately
HRIS, Compliance & Reporting
Assist with quarterly HRIS audits under HR Leadership guidance
Enter data into TriNet for payroll and HR management with oversight from HR Leadership
Generate reports from Namely, Greenhouse, and TriNet as requested
Schedule quarterly live Sexual Harassment Prevention training sessions
Talent Acquisition & Candidate Experience
Serve as the onsite liaison to warmly welcome interview candidates
Provide brief office tours to candidates
Support interview scheduling and job requisition entry in Greenhouse as a backup
Maintain job postings and assist with background check coordination
International & Additional Administrative Support
Manage international employment contracts including printing, obtaining signatures, and couriering documents
Assist with Learning & Development initiatives on an as-needed basis
Qualifications and Skills
Highly detail-oriented with strong organizational skills
Proven experience supporting onboarding processes
Proficiency with Greenhouse applicant tracking system required
Experience scheduling and managing meetings via Zoom
Familiarity with Namely HRIS is a plus
Comfortable using Microsoft 365 calendar for scheduling and coordination
Why Join Us
This part-time role provides a unique opportunity to contribute to a dynamic HR team within our MTI Pharma focused partner, with meaningful in-office collaboration. If you enjoy creating excellent onboarding experiences and supporting employee engagement initiatives, we encourage you to apply.
The estimated pay range for this position is USD $27.00/Hr - USD $33.00/Hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.
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