Job Description

Beacon Hill Legal is partnering with a respected Phoenix law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm's Phoenix office, working from home 1 day per week .

The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team.

Legal Executive Assistant - Key Responsibilities

Administrative & Workflow Support

• Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group.

• Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control.

• Prepare, revise, and proofread legal documents with strong attention to detail.

• Manage calendars, coordinate meetings, and arrange complex travel and itineraries.

• Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters.

Billing & Matter Management

• Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements.

• Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files.

Communication & Office Support

• Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries.

• Maintain attorney contacts, CLE compliance, and membership records.

• Communicate professionally and courteously with clients, visitors, attorneys, and staff.

• Operate office equipment and manage administrative tasks with confidentiality and professionalism.

Team Collaboration

• Work within a team of specialists, sharing overflow work and supporting attorneys across the team.

• Participate in team meetings, foster positive communication, and contribute to a collaborative environment.

• Utilize team software to log and manage workflow efficiently.

Minimum Requirements

• High school diploma or GED.

• 3+ years of legal administrative experience , preferably supporting attorneys.

• Excellent customer service and communication skills.

• Strong organizational skills and the ability to prioritize multiple tasks.

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat.

• Minimum typing speed of 60 WPM.

• Ability to work independently and collaboratively.

Preferred Qualifications

• Associate degree.

• 3+ years of experience with a focus in Private Wealth .

• Transcription experience.

• 1+ years of high-level executive assistant experience.

• Experience managing complex and busy calendars.

• Strong skills in process and information management.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Full time, Private practice, Work at office, Flexible hours, 1 day per week,

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