Job Description

Web-Cote Industries is a leading manufacturer of OEM and private label rodent, insect, and fly control glue products for the pest control industry. Our products play a critical role in public health protection, food safety, and property preservation. We are seeking an organized and proactive Operations & Office Coordinator for our small but growing woman-owned company. This person will support operations, sales, logistics, HR, and general administration. As the company grows, this role may evolve to include quoting or other sales/operations functions.

Position Title: Operations & Office Coordinator

Position Type: Full-Time

Location: Hardyston, NJ (100% Onsite)

Schedule: Monday to Friday, 8:00 AM – 4:00 PM (30-minute lunch)

Industry: Manufacturing

Rate of Pay: $24.04-$26.44/hr

What the Operations & Office Coordinator is responsible for:

· Maintain and update spreadsheets in Excel (data entry, formulas, interlinked sheets)

· Coordinate shipments: obtain freight/LTL rates, prepare paperwork, coordinate logistics (mostly domestic, occasional international)

· Order raw materials and supplies; receive and verify incoming materials against POs and packing lists

· Match goods received to invoices; ensure proper documentation

· Provide administrative support of new hire paperwork and onboarding tasks

· Inventory management: enter inventory in Excel, adjust usage based on actual consumption

· General support for sales & operations: field calls, ship samples, perform administrative tasks

· Assist with payables: match paperwork, track vendor invoices

· Assist with receivables and basic billing administration

· Filing, scheduling (including some personal-appointment coordination for leadership), receptionist duties

· Use of Excel and occasional data entry into QuickBooks or other systems

· Provide support to other staff as needed

What experience we are looking for:

· HS diploma or GED equivalent required

· Prior office/administrative experience; strong computer literacy

· Experience working in manufacturing or production settings is highly preferred (familiarity with terminology, flow of materials)

· Advanced proficiency in Excel: data entry, formulas, linking sheets

· Experience with QuickBooks is a plus

· Ability to multi-task, prioritize, and adapt to changing demands

· Excellent communication skills (phone, in person)

· Strong attention to detail and paperwork/documentation accuracy

· Ability to deduce logically and draw conclusions

· Must be able to follow written instructions and work independently

· Comfortable working onsite in a small manufacturing environment

· Willingness to grow into additional responsibilities

Benefits offered:  

• Employer-subsidized medical insurance (Horizon BCBS)
• Voluntary Dental & Vision insurance (Beam Benefits)
• 401(k) retirement plan with 3% automatic employer contribution
• Paid Time Off (12–24 days annually, based on years of service)
• 10 paid company holidays each year
• Additional leave programs including FMLA, bereavement, jury duty, volunteer time off, and military leave

Web-Cote Industries is an Equal Opportunity Employer.

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