Job Description

PAYROLL MANAGER

Job Title: Payroll Manager

Department: Human Resources

Reports To: VP Human Resources

FLSA Status: Exempt

THE JOB/THE GIST

Oversee and direct NAVCO’s payroll functions ensuring pay is processed on time, accurately and in accordance with federal, state, and local payroll laws.

WHO YOU ARE

You are a self-starter, a driven individual looking to provide world-class service to your clients, colleagues, and community. You are a person of integrity who strives to cultivate an open and accepting work environment where growth, accountability, and quality are valued.

WHO WE ARE

In 1971 we opened doors in Chelmsford, MA before moving headquarters to Southern California. From our inception we’ve been committed to innovation and world-class service, building off our company values of Quality, Teamwork, Respect, Honesty, Integrity, and Responsibility. Now an employee-owned company, NAVCO is one of the largest security integrators in the country, with security experts who are personally invested and dedicated to creating a safer and more financially secure environment for all.

COMPANY BENEFITS AND PERKS

• ESOP-Employee Stock Ownership Program
• 401 K Retirement Plan
• HSA/PPO health plans, dental, vision, and supplemental life insurance
• Annual Profit-Sharing Bonus
• Paid Sick & Mental Health Leave: 5 days (annually)
• Vacation Days based on years of service
• 1 year to end of 4 years: 8 days
• 5+ years: 13 days
• Recognition and Rewards program
• Social Responsibility Day (1 paid workday annually to volunteer in your community)
• 9 Paid Holidays and 1 Personal Floating Holiday (8 hours annually)
• Magellan - Employee Assistance Program

ESSENTIAL JOB FUNCTIONS :

• Use of ADP Software- (Workforce Manager & WorkforceNow) mandatory.
• Manage and process the multi-state bi-weekly payroll function, including quarterly and annual tax returns, W-2’s, amendments, discrepancies, and audits for the U.S. based employees.
• Demonstrate expert knowledge in wage & hour laws, specifically California and Los Angeles County wage & hour laws.
• Ensure the ADP payroll system is configured in accordance with all federal, state, county and city laws and the payroll processing adhere to laws and regulations.
• Working knowledge of state and federal Leave laws.
• Review timecards and follow-up on discrepancies or completeness as required. • Ensure payroll is processed accurately and on time each pay cycle.
• Enter all employee data (e.g., new hires, terminations, salary and personal changes, etc.) into the HRMS; ensure data is accurate and complete. Update all employee data in the HRMS as required. Enter all earnings, deductions, involuntary deductions (e.g., wage garnishments, child support orders, etc.) into the payroll system and other data as directed by HR and Finance team members and ensure data is accurate and complete.
• Process all additional compensation, such as bonuses and quarterly commissions, in accordance with wage & hour laws.
• Demonstrate knowledge of leave of absence regulations and coordination of benefits practices.
• Demonstrate knowledge of processing, calculating, and explaining SDI and other state funded programs.
• Act as primary liaison with all employees on payroll questions and requests.
• Responsible for all Time & Labor set up for new hires and perform training to new hires and existing staff as required.
• Determine appropriate taxation of all employee earnings and fringe benefits.
• Research and resolve tax discrepancies related to payroll tax return filings.
• Abide by generally accepted accounting principles and internal procedures and controls to protect and preserve the Company’s assets.
• Responsible for creating the journal entry and providing complete, accurate and timely data to the Controller.
• Responsible for reconciliation of accrued vacation and sick time, benefit and payroll withholding accounts.
• Demonstrate ability to generate routine and ad hoc reporting to stakeholders including VPHR and CFO.
• Ensure all deferrals into the retirement plan are funded accurately and timely.
• Ensure all deductions to other benefit portals are entered accurately and timely.

EDUCATION & EXPERIENCE REQUIRED:

Bachelor’s Degree preferred and a minimum of 8-10 years of payroll experience required. Must have multi-state payroll experience. Active member of the American Payroll Association a plus. Certified Payroll Professional (CPP) preferred. ADP Payroll experience required. Familiarity with NetSuite software is a plus.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

1. Highest standards of professional and ethical conduct, operating at the utmost level of integrity, confidentiality, and transparency.
2. Strong analytical and problem-solving skills.
3. Significant experience managing complex budgets and aligning budgets with business strategies.
4. Knowledge of California wage & hour law, IRS tax code and Department of Labor regulations related to payroll and retirement plans.
5. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications; and participating in professional societies.
6. Must be proficient in MS Office (Word, Excel, PowerPoint).
7. Excellent verbal, written, interpersonal communication.
8. Dependable, great attitude, highly motivated and a team player.
9. Possess strong organizational skills and attention to detail.
10. Ability to multi-task and meet multiple deadlines. Ability to work in a changing environment.
11. Ability to communicate effectively across various departments.

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