Job Description

About Garner Holt Education through Imagination: 

Garner Holt Education Through Imagination is a leading provider of innovative, hands-on educational experiences that inspire creativity, ignite curiosity, and foster a love for learning. Specializing in STEAM (Science, Technology, Engineering, Arts, and Mathematics) education, we partner with schools, districts, and communities to deliver cutting-edge programs and resources designed to empower students and educators alike.

With a strong emphasis on imagination and innovation, our team leverages decades of expertise to develop unique learning tools and interactive opportunities, from animatronics to immersive classroom experiences. Based in Southern California, we are deeply rooted in our community and committed to creating educational pathways that prepare the next generation for success in an ever-evolving world.

By joining our team, you'll contribute to a mission-driven organization dedicated to making education engaging, accessible, and impactful for all learners.

Job Summary:

The Purchasing and Accounting Specialist plays a key role in supporting the purchasing and accounting functions within the organization. The primary focus of this position is to manage the full lifecycle of purchasing activities, including vendor management, purchase order processing, negotiating pricing, and ensuring the timely delivery of materials and services. Additionally, this position provides accounting support, primarily focused on accounts payable, accounts receivable, invoice processing, vendor reconciliations, and other accounting tasks to ensure accurate financial records.

Essential Duties:

Purchasing/Procurement (65%)

• Manage all aspects of the purchasing process, including creation, submission, and tracking of purchase orders.
• Obtain, review, and compare quotes from vendors to secure competitive pricing and favorable terms.
• Communicate with vendors to confirm order details, expected delivery dates, and resolve any discrepancies or delays.
• Monitor open purchase orders and backorders to ensure timely fulfillment and update internal teams with current ETAs.
• Evaluate and analyze suppliers based on pricing, quality, reliability, and service performance.
• Negotiate pricing, payment terms, and shipping arrangements to optimize company purchasing objectives.
• Maintain vendor relationships to support operational needs and cost-effectiveness.
• Coordinate with internal teams to ensure purchased materials meet the required specifications and project timelines.
• Ensure accuracy and compliance with all purchasing documentation, company policies, and procedures.
• Support with updating the product and service database.

Accounting (35%)

• Process accounts payable invoices by matching vendor invoices to purchase orders, obtaining approvals, and preparing payments.
• Process and collect accounts receivable invoices sent to customers. 
• Perform vendor account reconciliations and resolve discrepancies related to invoicing, pricing, or deliveries.
• Maintain vendor records, including W-9 forms, insurance certificates, and contact information.
• Assist with expense reimbursements, check requests, and petty cash processing.
• Support general ledger coding and journal entry preparation as assigned.
• Assist with month-end closing activities, account reconciliations, and audit preparation.
• Respond to internal and external inquiries related to purchasing and accounts payable.
• Provide administrative support such as mail distribution and document filing.
• Participate in other special projects and cross-functional tasks as directed by management.

Qualifications:

• Associate’s degree or coursework in business, accounting, or supply chain.
• A bachelor’s degree in accounting is preferred.
• 2+ years of purchasing, procurement, or buyer experience required.
• Experience with accounts payable, vendor reconciliations, or general accounting support preferred.
• Hands-on experience with office equipment.
• Strong negotiation, communication, and problem-solving skills.
• Proficient in Microsoft Office, with emphasis on Excel and Outlook; experience with QuickBooks or Zoho Books accounting systems a plus.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Detail-oriented with strong organizational and analytical abilities.
• Professional demeanor and ability to maintain positive vendor relationships.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time management skills, with the ability to prioritize tasks.
• Willingness to travel and work flexible hours, including weekends and evenings.

Expected Hours of Work:

This is an on-site role with regular business hours of:

Monday – Friday, 8:00 am-4:30 pm

Occasional overtime evening and weekend work may be required.

Benefits:

• 401(k) Retirement Plan
• Health Insurance
• Dental and Vision Insurance
• Life and Voluntary Supplemental Options
• Paid Time Off (PTO)
• Paid Holidays
• Employee Discounts and Perks

Pay Range:

$22-$26/hour

The hiring rate is dependent on experience and education.

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