Receptionist Job at Vaco by Highspring, Irvine, CA

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  • Vaco by Highspring
  • Irvine, CA

Job Description


About the Role
Our client, a well-established and professional organization in Foothill Ranch, is seeking a friendly, organized, and detail-oriented Receptionist to join their team. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming environment and ensuring smooth daily office operations.
Key Responsibilities

  • Greet and welcome visitors in a professional and courteous manner

  • Answer, screen, and direct incoming calls promptly and efficiently

  • Maintain a clean and organized reception area

  • Manage incoming and outgoing mail and deliveries

  • Schedule and confirm appointments and meetings

  • Assist with basic administrative tasks such as data entry, filing, and scanning

  • Support various departments with clerical duties as needed

  • Maintain office supplies and notify the appropriate team when inventory is low
Qualifications

  • High school diploma or equivalent; associate degree or administrative training preferred

  • 1+ year of receptionist, front desk, or administrative experience

  • Excellent verbal and written communication skills

  • Strong organizational skills and attention to detail

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)

  • Professional appearance and demeanor

  • Ability to handle multiple tasks while maintaining a calm, positive attitude

Job Tags

Work at office,

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