Job Description

The Assistant Project Manager plays a key role in organizing and supporting multiple projects within the company. They perform tasks with a high degree of autonomy while adhering to project guidelines and objectives. The role demands critical thinking, effective time management, and excellent prioritization skills. Projects typically focus on IT network infrastructure, camera installations, access control systems, and more. Project timelines vary, typically ranging from a week to a few months, and may include coordination of out-of-state locations. Success in this role depends on the ability to identify and proactively address project challenges with a high level of professionalism.

Responsibilities

General Project Support

• Collaborate closely with the project management team and other departments to ensure clear and consistent communication.
• Help manage the service call and project calendar to ensure all timelines are met.
• Track equipment orders to ensure timely arrival and avoid delays in project schedules.
• Assign tasks to internal teams and monitor their progress to maintain project timelines.
• Assist in managing project schedules and deadlines.
• Coordinate tasks and resources across internal and external teams.
• Ensure that evolving project requirements align with client expectations.
• Track project progress, promptly addressing and communicating any emerging issues.
• Serve as the primary point of contact for project status updates and inquiries.

Documentation and Reporting

• Develop and maintain detailed project documentation, schedules, and reports.
• Create and update project documentation using Google Sheets, PowerPoint, and project management software; demonstrate an aptitude for quickly learning new software as needed.
• Record and summarize meeting notes as needed.

Professional Attributes

• Maintain exceptional time-management, attention to detail, and multitasking abilities.
• Approach problem-solving proactively, making sound decisions independently.
• Demonstrate professionalism in interactions with diverse stakeholders, including senior executives and clients, exercising diplomacy and tact.
• Foster a positive attitude and cooperative spirit within the team.
• Exhibit strong written and verbal communication skills and promote effective teamwork.
• Recognize and manage potential conflicts, contributing to a harmonious work environment.

Qualifications

• Must have 1-2 years experience in Project Management/ Coordination
• TECH SAVVY
• EXTREMELY DETAIL ORIENTED & ORGANIZED
• EXCELLENT WRITTEN AND COMMUNICATION SKILLS
• STRONG TIME MANAGEMENT SKILLS
• THRIVES IN PAST PACED ENVIRONMENTS WITHOUT EASILY STRESSED
• SHOWS UP ON TIME AND TAKES DEADLINES SERIOUSLY
• REALIABLE
• COLLABORATES EFFECTIVELY & MAINTAINS POSITIVE WORKING RELATIONSHIPS
• MUST BE ABLE TO WORK ON-SITE; NO REMOTE OR HYBRID OPTIONS ARE OFFERED

Benefits

• 15 days PTO
• Competitive 401(k) match
• Medical Benefits offered
• Company culture

Salary:

$23-28 /hour based on experience

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