Job Description

Leading Non-Profit Organization is seeking a fun, and hardworking Executive Assistant to join their team! Salary range: $90,000-$110,000.

Location : Pasadena, hybrid 3x onsite

Job Description: Sr. Executive Assistant

The Executive Assistant is responsible for performing multiple administrative functions that support the office. The Executive Assistant provides executive support in a one-on-one working relationship and serves as a liaison to the board of directors and senior management teams.

Position Duties & Responsibilities:

• Sustains the executive's daily calendar of meetings and events and manages contacts.

• Prepares Word, Excel, and PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization.

• Arranges travel and accommodation for executives.

• Screens incoming telephone calls; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Coordinates executive communications, including taking high-level phone calls, responding to emails, and interfacing with key stakeholders.

• Responds to emails/texts/phone calls, with some contact outside normal business hours.

• Represents the organization and executive in a positive and professional light through great follow-through skills and sound judgment.

• Conserves the executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

• Creates and maintains an organized filing system of paper and electronic documents.

• Manages sensitive matters with a high level of confidentiality and discretion.

• Performs additional duties as assigned.

Required Skills & Abilities:

• Is creative and enjoys working in a fast-paced environment.

• Exercises good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills.

• Is able to maintain a realistic balance among multiple priorities.

• Has strong organizational, project management, and problem-solving skills with impeccable multitasking abilities.

• Has a high level of discretion to handle confidential information and sensitive data.

• Shows excellent attention to detail and consistent ability to meet deadlines.

• Demonstrates a friendly, helpful, and professional demeanor.

Required Education & Experience:

• Minimum of 5 years of professional experience as an executive assistant to senior leadership.

• Comprehensive knowledge of Word, PowerPoint, Excel, and Outlook. A bachelor's degree is required for this position; a Master's is an added bonus.

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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